AV and control system in the meeting room | Case study - MO in Gliwice
2025
Customer
Municipal Office in Gliwice
Challenge
Meeting room project – integration of AV and control system for the meeting room
The goal of the project was to design and implement a comprehensive audio/video and control system for a conference room used for official council sessions, public meetings and events requiring high reliability and clear communication.
The challenge was not just to provide video and sound. The space had to support a variety of work scenarios: formal deliberations, presentations from external devices, wireless collaboration, speeches from the lectern, and active audience participation. At the same time, the system had to remain simple to use and intuitive for non-technical users.
An additional consideration was the flexibility and scalability of the solution, as the infrastructure had to allow for easy expansion, reconfiguration and integration with the IT network, without interfering with the day-to-day operations of the facility.
Solution
Scope of the project
AV and IT system and control system
Industry
Public administration
Integration of AV and IT system for the meeting room
We have designed a cohesive AV ecosystem based on AV over IP architecture that allows LAN-based distribution of audio and video signals. This makes the system flexible, easy to configure and ready for future needs.
The image is projected using a high-end, high-brightness laser projector, supported by a set of large-format monitors located in different parts of the room. This approach ensures a clear view for all participants regardless of where they are and eliminates the need to constantly turn toward one screen.
The sound system is designed for maximum speech intelligibility. It includes a conference system for sessions, wireless microphones for speakers and attendees, and a central DSP processor that is responsible for mixing, equalizing and adjusting sound parameters for different types of events.
Effect
At the heart of the installation is a central control system, integrating AV equipment, signal distribution and power management into a single environment. Dedicated touch panels with custom-designed interfaces allow the entire system to be operated simply and intuitively.
The use of macros and operating scenarios allows you to trigger complex sequences of actions with a single touch, from starting a session to changing the room’s mode. Power automation protects key equipment and increases the reliability of the entire installation
The result is not just a conference room equipped with modern technology, but a complete environment for communication and decision-making. Technology works in the background, supporting users instead of engaging them.
FAQ – AV and control system in the meeting room
What problems in the boardroom does the AV and control system eliminate?
It eliminates chaos. Gone is the search for cables, manual switching of sources, problems with the sound system and situations where someone has to “rescue” the meeting technically. The system organizes the proceedings and removes trouble spots.
Is the AV system in the boardroom difficult to use?
No, provided it was well designed. The user doesn’t operate the devices, only the individually designed scenarios: start of the meeting, presentation, voting, break. One action triggers the entire sequence, which makes the system intuitive and easy to use.
What components are included in the AV system for the boardroom?
The most common are a conference system with microphones, a sound system, a projector and large-format monitors, an AV over IP distribution system, a DSP audio processor and a central control system.
How is AV over IP different from a classic AV installation?
AV over IP uses a LAN to transmit video, audio and control, allowing easy system expansion, reconfiguration and integration with IT infrastructure without interfering with cabling.
Can the AV system in the boardroom be expanded in the future?
Yes, if it was designed from the beginning as a system, not a one-off installation. You can add more screens, transmission functions, new signal sources or integration with other spaces without rebuilding the whole thing.
